Exhibit Loan Program

The Bradley Foundation – Plains Indian Ledger Art Project (PILA) at Mandeville Special Collections Library Exhibit Loan Program, The Library, U.C. San Diego

Exhibit Loan Program Purpose

The Plains Indian Ledger Art Project, through the support of the Bradley Foundation, loans original Plains Indian Ledger Art to enable public audiences to view the original drawings that might otherwise not have this access. The loan program, managed by Mandeville Special Collections at the U.C. San Diego Libraries, will prioritize organizations and institutions that do not have access to original Ledger Art, and institutions that already hold major works that will display their Ledger drawing treasures alongside a Bradley Foundation - PILA-Mandeville loan.

Conditions of Loan

UCSD”s Mandeville Special Collections Library, in association with the Plains Indian Ledger Art Project, may lend original Plains Indian Ledger Art from the library’s collections to established institutions, such as libraries and museums, with professional staff proficient in exhibiting the materials requested, subject to the stipulations enumerated below. In addition, approval for each loan will depend on the condition, the physical nature, the scarcity, and the research value of the requested material, as well as on the duration of the loan and other factors involving scholarship and preservation.
Loans are limited in duration to one year or less. Plains Indian Ledger Art items may be lent for traveling exhibitions if such a loan would significantly expand public knowledge and understanding of Plains Indian Ledger Art.

1. The borrower will sign a Loan Agreement prior to delivery of the requested material to the borrower.

2. The borrower will receive, store and display the items in a secure, environmentally sound area. A signed and completed facilities report must be submitted and approved prior to any loan agreement. The exhibit area must have air conditioning and humidity controls that maintain temperature between 60-70 degrees (± 5 degrees in 24 hours) and between 40-50% relative humidity (± 5% in 24 hours). Lighting must be filtered so that the material is subject to UV exposure lower than 75 microwatts/lumen. Appropriate 24-hour security of the exhibition spaces and storage/preparation areas must be provided, including intrusion alarm systems and locked cases or tamper-resistant mountings. Automatic fire detection and suppression systems must be in place.

3. The borrower will assume all expenses for transporting the materials to and from the exhibition site. These expenses may include airfare, lodging, and meals for a PILA-UCSD courier, or other shipping arrangements depending on the extent and nature of the material being lent. A late fee of $50/day will accrue for materials returned beyond the contractual date of return.

4. The borrower will insure the lent items for their collective value as established by UCSD. Coverage will begin upon removal of the material from UCSD's Geisel Library and end upon its return there. Proof of insurance must be provided prior to delivery of the requested material to the borrower.

5. The borrower will apply accepted archival practice in the handling and installation of borrowed materials. Installation must follow reversible techniques. All flat materials will be lent in a matted condition whenever practical; matting will be done by the Mandeville Special Collections Library at the expense of the borrower. Borrowed items must be displayed and returned in the mat provided, in the same condition in which they were received and packaged in the same or similar housing. The borrower agrees to pay all costs associated with restoration of items returned in damaged condition

6. The borrower will not duplicate, or permit others to duplicate, borrowed material without the explicit permission of the Plains Indian Ledger Art Digital Publishing Project and Mandeville Special Collections Library and of copyright holders. This stipulation applies to photographing exhibited materials on display or to preparing or broadcasting images for promotion or publicity. Such permission must be sought in writing.

7. The borrower will give full credit to the Plains Indian Ledger Art Digital Publishing Project and Mandeville Special Collections Library in all publicity concerning the exhibition, including labels, catalogs, press releases, and promotional broadcasts, and will provide the lender with a complimentary copy of any catalogs or publicity materials created for the exhibition.

Items currently available for loan in the Bradley Foundation – PILA Exhibit Loan Program are:

Complete Ledger Books:

Black Horse Ledger, Northern Cheyenne, c. 1878-86, a volume of 82 original drawings in an accountant’s ledger book from circa 1878-1886 by Black Horse, an important Northern Cheyenne warrior-artist. Provenance: Carl S. Denzel Collection; Gary Spratt Fine Art; PILA purchase 2011.

Rosebud School Album, Brulé Lakota, c. 1890, includes 11 original drawings and numerous inscriptions created by students at school at the rosebud reservation. It was sent in 1890 to Dwight or Daniel Pierson, brothers who lived in LeRoy, NY, by Reverend William Saul Native Deacon, Rosebud Agency. Both Pierson brothers had sent school supplies, copies of Harper’s Weekly, and other reading materials and school supplies to a school at the Rosebud Agency, probably the CutMeat School, where a family friend, Mary Parmalee, taught. The Rosebud School Album was in the Pierson-McPherson family home in Le Roy, New York since 1939, and entered the UCSD Libraries from a descendent, Nancy Frost Norman, in 2006.

Walter Bone Shirt Ledger, Brulé Lakota, c. 1890, consisting of 30 original drawings related to the Sun Dance, created circa 1890 by Walter Bones Shirt / Never Misses. Provenance: Ledger inscribed by “M.E. Meade”, believed to have been Mary Eliza Mead, whose husband operated a trading post on the Pine Ridge Reservation, South Dakota during the 1880s and early 1890s. Provenence: Marcy Burns, American Indian Art, Glendate, PA; Gallery West, Tucson, AZ; Gary Henderschott Collection; Bradley Foundation, purchased September 29, 2006, Heritage Galleries Auction, New York. Donated to PILA in 2011.

Fales Freeman Brulé Ledger, Brulé Lakota, 1881, the inscription inside reads: "These autographs of Indians from the Sioux tribe (Brulé) were made by them for me in the year 1881 in the city of Deadwood, Dakota (Black Hills), Elizabeth K. Fales, Mr. Jos. W. Freeman." Brulé Lakota warriors illustrated the pages of this commercially bound book titled Indian Autographs. It contains twenty-two drawings, mostly of mounted Brule warriors attacking the Pawnee, done in pencil, colored pencil, and ink. Provenance: Skinner, American Indian & Ethnographic Arts, Sale 2473, lot 245, September 26, 2009; PILA purchase from a private collection in 2012.

Koba-Russell Sketchbook, Kiowa, 1875-76, this book of 24 single and double page drawings by the Kiowa artist Koba given to Miss Josephine Russell in 1876 by Captain Richard H. Pratt, Commander of Fort Marion in St. Augustine, Florida. Miss Russell served as a volunteer school-mistress at Fort Marion, providing instruction for the 72 Plains Indian warriors imprisoned there from 1875 to 1878. Some years later, J. Wesley Hegeman, Russell's nephew, sent the book of drawings to Captain Pratt while he was head of the Indian Industrial School in Carlisle, PA. Pratt added the captions in pencil to the drawings and returned the sketchbook. Until 2006, the ledger book was in the possession of descendants of Miss Russell; PILA purchase from a private collection in 2012.

Finley-Kiowa Ledger No. 1, Kiowa, c. 1881-83, probably collected by Walter Lowrie Finley, 2nd Lieutenant, 9th Cavalry while stationed at Fort Sill during 11/19/1881 to 7/16/1883. This book of 30 drawings was created by an unknown Kiowa student at the Fort Sill Agency school. The sketchbook book was donated to PILA by the Finley family in 2016.

Finley-Kiowa Ledger No. 2, Kiowa, c. 1881-83, probably collected by Walter Lowrie Finley, 2nd Lieutenant, 9th Cavalry while stationed at Fort Sill during 11/19/1881 to 7/16/1883. This book of 30 drawings was created by a second unknown Kiowa student at the Fort Sill Agency school. The sketchbook book was donated to PILA by the Finley family in 2016.

Single Ledger Drawings:

Dance (1876), Bear's Heart (Cheyenne), Ft. Marion, St. Augustine, FL
Ready for War (1876), Bear's Heart (Cheyenne), Ft. Marion, St. Augustine, FL
Warrior on a Yellow Horse (1860s), Page 59 from Frederick Douglas Ledger (Cheyenne)
Warrior with Full Headdress on Green Horse (1860s), Page 85 from Frederick Douglas Ledger (Cheyenne)

Contemporary Ledger Art:

Waterbird #1 (2014), Dolores Purdy Corcoran (Caddo)
Cheyenne Lightning Clan (2010), George Levi (Cheyenne)
Cheyenne Camp (2009), George Levi (Cheyenne)
Interspecies love (2009), Linda Haukaas (Lakota)
The sisters kick up their heels (2000), Thomas Haukaas (Lakota)
Sioux versus Crow fights finally end (2009), Thomas Haukaas (Lakota)
Our histories reflect protection and nuturance (2012), Linda Haukaas and Tom Haukaas (Lakota)
Full speed at 76 mph with hits along Greasy Grass (1997), Merle Locke (Lakota)
"When Grandfather chased his prey": victory was in the air all along Greasy Grass! (1997), Merle Locke (Lakota)
Driving the wagon (198?), Randy Lee White
After the Sioux warrier [sic] Real Walker: fleeing from Crows (1997), Dwayne Wilcox (Lakota)
Charging the dog (1997), Dwayne Wilcox (Lakota)

Loan Requests

Requests to borrow material must be submitted in writing to the Director of the Mandeville Special Collections Library at least three months prior to shipment. The written request should indicate the scope, duration and audience of the exhibition; list the items to be considered for loan; provide a brief description of the institution and its clientele; and include a preliminary facilities report outlining the security and environmental controls in place.


Standard Mandeville Special Collections Library exhibition loan fees apply to Bradley Foundation – PILA Exhibit Loan Program items: Exhibition loan fees are determined by the quantity of borrowing. A base fee of $250 applies for every exhibition loan. All fees are due in advance. Additional costs, including matting, shipping or courier expenses, may also apply.